Composition of costs

Cashier's Office of the UdK Berlin
Berliner Volksbank

IMPORTANT: Please Do not change the order of the intended use.
The semester is made up of the year in which the semester began and the numbers "1" for summer semester or "2" for winter semester, e.g. 20241 stands for the summer semester 2024 and 20242 for the winter semester 2024-25.

Berliner Volksbank eG
Budapester Straße 35
10787 Berlin
Deutschland

For foreign bank transfers: Please make sure that you pay all applicable transfer fees (OUR - sender pays costs) when making the transfer.

Call for re-registration:
You will receive your personal re-registration request by e-mail to your UdK-Webmailer-Account.

Automatic re-registration:
Re-registration is automatically completed if the payment of the semester fee has been received and booked on the account of the Berlin University of the Arts within the above-mentioned deadline.
The date of the value date on the UdK Berlin account is important for the timely payment of the fees. Therefore, please make sure that you pay your fees early.
You can view the receipt of payment and your re-registration status in the campus management portal my.udk.
Once you have re-registered, you must update your CampusCard at a validator at the UdK Berlin. You do not need a new QR code for this. Information on the locations of the validators and how the update works can be found on the information pages of the CampusCard.

Re-registration lock:
If the Enrolment and Examination Office (IPA) is still missing documents from you (proof of language proficiency, health insurance, certificates, etc.), you can see this on the basis of the re-registration blocks stored in the campus management portal my.udk, including a note on what needs to be done. Please also submit these as early as possible within the re-registration deadlines in the IPA. If you have any problems submitting them on time, please contact your IPA administrator immediately.

Re-regisrtration in the grace period:
In the case of re-registration during the grace period, timely re-registration by the beginning of the semester cannot be guaranteed.
Accordingly, the University of the Arts accepts no liability for any consequential costs that may arise. If you have not submitted a re-registration application by the end of the grace period, exmatriculation will follow ex officio. Please note that the processing of the re-registration can take up to 4 weeks.

Exmatriculation ex officio:
If your re-registration is not completed by the end of the re-registration period incl. grace period, an "exmatriculation ex officio" will take place retroactively to the last semester end (31 March or 30 September).

Note:
Students who have already successfully passed their final exams in the current semester cannot re-register for the coming semester. If you are only waiting for the results of your final examination, do not re-register (§30 Abs. 6 BerlHG).

The following fees are charged for the semester ticket in accordance with the semester ticket statutes:

To cover the costs associated with the semester ticket from administration and processing, a fee of EUR 2.60 per semester is charged in accordance with §18a BerlHG.

Authorisation:

The Deutschlandsemesterticket is valid for six months (in the summer semester: 01.04. to 30.09. or in the winter semester: 01.10. to 31.03.). 

The VBB fare regulations for the Deutschlandticket apply. Information on the area of validity of the Deutschlandsemesterticket can be found at Deutsche Bahn AG.

Dispatch of the ticket

The S-Bahn Berlin provides the DST as a digital ticket (no chip card). 

As soon as you are re-registered as a student, you will be reported to the S-Bahn by the IPA. You will receive a no-reply e-mail with instructions and information on the procedure.
Procedure:

• S-Bahn instructions
• Register on the S-Bahn website and click on the verification link that you will receive by email from the S-Bahn
• Register in the S-Bahn APP and click on the verification link that you will receive by e-mail from the S-Bahn
• Around 4.00/ 4.30 pm, the S-Bahn will activate the tickets and you can view the ticket in the APP (under ‘my subscription / mein abo’)
  Note: If you register after 4.00 p.m., the ticket will not be activated until the next working day at around 4.00 p.m./4.30 p.m.

Please note that the DST in the APP is only delivered for one month at a time and you must retrieve the ticket again each month.

The administration of the UdK Berlin and the AStA have no impact on the timely delivery of the ticket.

Obligation to pay contributions and exemption from fees:

Exemption from the Deutschlandsemesterticket and the associated social fund contribution is possible under certain conditions (see list) if the reason for exemption applies for at least three consecutive months. Only full unused months will be reimbursed. The application, including proof, must be submitted during the re-registration period.
If possible, please submit the application via the person responsible for you at the Registration and Examinations Office (IPA).
NOTE: Please pay the full re-registration fee first. The fees will be refunded after a successful application review.

Exemptions can be applied for if:

• students are staying outside Germany (for at least three consecutive months) due to a compulsory internship / practical semester / semester abroad
• students are spending at least three consecutive months outside Germany as part of their final thesis
• students enrolled at two universities with a Deutschlandsemesterticket. You can apply for a refund of the contribution to the Deutschlandsemesterticket at one of the universities.
• students who are exmatriculated during the current semester (min. one month before the end of the semester)
• Students who have been granted leave of absence retroactively (due to serious illness)
• Students who are unable to use public transport due to their disability
• Students who have temporary disabilities/impairments (e.g. ongoing hospitalisation)

The following groups of people are excluded from the Deutschlandsemesterticket (no application necessary):

• Severely disabled persons who are entitled to transport in accordance with SGB IX and who can prove that they are in possession of the supplementary sheet to the severely disabled person's ID card and the corresponding token
• Students in continuing education programmes, doctoral students and supplementary, additional and postgraduate programmes
  • UdK: Art in Context, Cultural Journalism, Leadership in Digital Innovation / Communication, Music Therapy, Sound Studies and Sonic Arts, all Nafög and BAS/Graduate School scholarship holders
• Students who can prove that they are taking a semester off 
• Double degree students (enrolment at another university)

Students in special social situations or with a particularly low income can apply for a subsidy for the semester ticket. This is recommended for all students with children. Other reasons include work permit restrictions, compulsory internships, final theses, special medical costs, court costs and severe disabilities.
Please state the relevant reasons in the application and provide proof.

Further information and forms on the subject of exemption from DST and the DST subsidy can be obtained from the Semesterticket Office, which will be happy to advise you personally. The Asta and the semester ticket office are not responsible for technical questions about receiving the DST. In this case, please contact the IPA of the UdK or the S-Bahn.

• http://asta.tu-berlin.de/beratung_service/semtix-buro
• http://asta-udk-berlin.de/de/semesterticket/
• Formular-Center der UdK Berlin (German version, via allgemeine Formulare)

Technische Universität Berlin
I A STB Semesterticketbüro
Straße des 17. Juni 135
10623 Berlin

Phone: (030) 314 - 28038
Fax: (030) 314 - 28162

Email: semesterticket_ @tu-Berlin.de

CampusCard:
As soon as you are re-registered, validate your CampusCard. You do not need a new QR code or a new CampusCard.
After the update, SoSe 2024 will be in the top line and WS 2023-24 in the bottom line on the back.
The locations of the validators and instructions for validation can be found here:
https://www.udk-berlin.de/studium/alles-zu-bewerbung-und-studienverlauf/campuscard/

confirmation status (receipt of payment)
Please make sure to pay your fees early. You can view the receipt of payment and your re-registration status on your UdK account.
https://my.udk-berlin.de/qisserver/pages/cs/sys/portal/hisinoneStartPage.faces?chco=y

re-registration suspensions
If the IPA is still missing documents from you (proof of language proficiency, health insurance, certificates, etc.), you can see this on the basis of the re-registration suspensions stored in your my.udk account, including a note on what to do.
You will also find out which semester the suspension applies to and for what reason you were suspended.
e.g. German language certificate B2 for SoSe 2024 = You must submit your German language certificate to the IPA by 31 March 2024 (end of WS 2023-24). Otherwise you cannot be re-registered and you will not be entitled to further tuition.
If you have any problems with the timely submission, please contact the person responsible for you at the Registration and Examination Office (IPA) immediately.

certificates of study and Transcript of Records
In your my.udk account you can download current certificates of study and transcripts of records in order to submit them to authorities or similar.
Please note (transcripts of records): If you cannot download anything here yet, the IPA does not yet have your achievements. Please feel free to submit your completed and signed certificates of achievement/module sheets to us.

application for leave of absence and application for part-time studies
Submit the complete applications, including proof, to the IPA within the re-registration deadlines (by e-mail or post).
Applications can be found here:
https://www.udk-berlin.de/service/formular-center/allgemeine-formulare/

exmatriculation, final examination

1. exmatriculation after successful final examination
   If you have finished your studies, you may not re-register. If you are still waiting for the results of your exams, do not re-register.
   A refund of semester fees can only be made if the administrative fee of 50.00 EUR is retained.
   Submit the discharge certificate for your degree programme to the IPA for exmatriculation.
   https://www.udk-berlin.de/service/formular-center/ 
2. Exmatriculation ex officio
   If your re-registration is not completed by 15 October 2024, you will be automatically exmatriculated (retroactive to 30 September 2024).

contact details (address, telephone, private e-mail address).
Update your contact details in the campus management portal my.udk immediately in case of changes.
https://my.udk-berlin.de/qisserver/pages/cs/sys/portal/hisinoneStartPage.faces?chco=yInstructionshttps://www.udk-berlin.de/service/formular-center/allgemeine-formulare/#c85074 ;

teacher training in fine arts, music and theatreteacher training in fine arts, music and theatre

1. zweitfachvergabe-lehramt_ @udk-berlin.de 
   Please use this if you wish to change your second subject. We will then contact you to find out if and how this can be done.
2. rueckmeldung-lehramt_ @udk-berlin.de 
   Your certificate of enrolment for the current semester at your second university (e.g. SoSe 2023 for re-registration for WS 2023-24) must be sent to this e-mail address.
   Please note that the subjects of study are visible on the certificate.
   Please label your subject as follows: Course of study_School type_Degree_Name_First name_Matriculation number.           
   e.g. Teaching profession Fine Arts_GS_BA_Mustermann_Max_12345
   After receipt of your documents and the timely transfer of the re-registration fees, we will re-register you.
3. Contact persons at the IPA for teaching professions
   Ms Susanne Hagen
   E-mail: stud2-1_ @intra.udk-berlin.de 
   Teacher training ISS/Gym Fine Arts (BA and MA)
   Teacher training ISS/Gym Music (BA and MA)
   Teacher Training ISS/Gym Theatre (BA and MA)
   Mäerz registration
   Ms Juliane Goerdten
   E-mail: stud20_ @intra.udk-berlin.de 
   Teacher training Primary School Fine Arts (BA and MA)
   Teacher training Primary School Music (BA and MA)
   Teacher training Lateral Entry Master's Programme (Q-MA) in Fine Arts
   Teacher training Lateral Entry Master's Programme (Q-MA) Music

applications for a Master's degree or another study programme at the UdK as an internal applicant
If you wish to continue studying at the UdK Berlin in a Master's degree or other study programme, you must apply for this in the regular way within the deadlines. In this case, please proceed as follows:

1. https://my.udk-berlin.de/qisserver/pages/cs/sys/portal/hisinoneStartPage.faces?chco=y
   Please go to the Campus Management Portal and log in accordingly.
2. Now go to "Studienangebot" - "Studienbewerbung".
3. You can create an application here for currently running application procedures.
4. On the study programme page in the Application Guide you will find information on how to apply. Please inform yourself there about deadlines, documents to be submitted and the application procedure.

ATTENTION: Only those who apply on time with complete documents can take part in the application procedure.
ATTENTION: If you have any problems, please contact the StudyGuide or the IPA as soon as possible.

Change notifications
Please notify the colleague in charge at our admissions ofice (IPA) in writing of the following changes:

•     Changes in the subject class instructor* for Fine Arts (via the Faculty Administration of Fine Arts).
•     Change of assignment to an institute (eligibility to vote)

If you are unable to complete coursework and examinations in a semester (this also applies to participation in courses), then you must apply for a semester off. You can find the application in the Form Center under General Forms.
An approved leave of absence does not release you from the re-registration fee.
Please submit the application within the re-registration period with the relevant evidence to the person responsible for you in the Admissions Office (IPA) (by e-mail or post).

Please note:

1. In certain cases, exemption from the social contribution (see above) is possible.
2. If you spend a semester abroad at a partner university of the UdK Berlin, you will not be granted a leave of absence. However, you may be exempt from the social contribution. You can find the application in the Forms Download Center Student Service  under General Forms.
3. A leave of absence is approved for one semester at a time, not more than twice in total during your studies.
4. In the event of illness or parental leave, additional leave requests may be allowed.
5. Leaves of absence for the first and second semesters are allowed only for good cause.
6. Semesters of leave do not count as subject semesters, but as university semesters.

If you are unable to study full-time for professional, health or family reasons, for example, you have the option of studying part-time. The application must be submitted within the re-registration deadlines.
When submitting the application, you do not have to give a reason or submit any proof.

Note 1:
The Admissions Office (IPA), to whom the part-time application must be sent by e-mail or post, will inform the degree programme about the application and, if necessary, the programme will agree on a study plan with the student (important for individual lessons and teaching assignments in the degree programmes). It is therefore advisable to agree on an appropriate study plan with the degree programme before submitting the application and to attach it to the application.

Note 2:
Students who require a visa for their stay in Germany should clarify with the Berlin State Office for Immigration, if possible before applying for part-time study at the UdK, whether their reason for part-time study is sufficient so that the existing visa does not expire. It is recommended to get this in writing.

The State Office for Immigration ("Landesamt für Einwanderung") is authorised to find out the reason for the desired part-time study and to obtain proof of this.
Please note: The change in your scope of study per semester (part-time study) must be reported to the State Office for Immigration. The UdK cannot guarantee that your visa will remain valid after changing the scope of your studies.

You can find the application for part-time studies in the Form Centre. The application must be submitted in writing (by e-mail or post) to the person responsible for you at the Admisssions Office (IPA) as early as possible within the re-registration deadlines.

In case of loss of the CampusCard, please proceed as follows:

1. Completion of the  "eidesstattlichen Erklärung bei Verlust des Semestertickets"
2. Payment of the administrative fee for re-issuing in the amount of 10.23 EUR according to the Verwaltungsgebührenordnung (VGebO).
3. Send the affidavit and a bank statement with the value date (screenshot is fine) by e-mail to the person responsible for you at the Immatrikulations- und Prüfungsamt (IPA) or the StudyGuide.

A new QR code will be created, which can be accessed in the campus management portal my.udk. You will receive a short confirmation by email after processing.

By bank transfer:
Kasse der UdK Berlin
Berliner Volksbank

NOTE: Do not change the order of the intended use.

Berliner Volksbank eG
Budapester Straße 35
10787 Berlin
Deutschland

For foreign transfers: Please make sure that you pay all applicable transfer fees (OUR - sender pays costs) when making the transfer.

Legal Basis:

"In accordance with § 10 para. 6 no. 1a BerlHG, you are required to submit a copy of a valid identity card or a current certificate of registration once [for the first re-registration] (except for students in secondary or doctoral programmes). If this identity card or the current registration certificate does not show an address in the catchment area of the University of the Arts (this is the area of the federal states of Berlin or Brandenburg), I am obliged to inform you that violations of the obligation to register are subject to fines according to the Federal Registration Act. The presentation of the identity card or the registration certificate and the registration in the catchment area of the Universität der Künste do not constitute a prerequisite for re-registration."

Please note that for the first re-registration we must receive a certificate of registration or a copy of your identity card from you by e-mail, in which a Berlin or Brandenburg registration address can be seen. This also applies to exchange students who are enrolled at the UdK for one semester.

Please send this document by e-mail to the responsible person at the IPA.